Admin Business Partnering

Get to know your team and responsibilities

Team description

The Business Partnering (BP) team is a large and dynamic international team which mission is to:

• Provide strategic organisation & development support to TME management and PanE Affiliates HR teams
• Drive the People & Innovation (P&I) Agenda in the business and bring business needs on the P&I agenda (understand business needs to unleash the potential of all employees)
• Be the key contacts of management and employees for career, development and individual issues

This position will report to the BP Planning Manager and involves taking initiatives, accepting responsibility and handling sensitive information.

Your responsibilities

• You provide efficient administrative support to the whole Team in the implementation and follow-up of various organisation & development processes such as onboarding & offboarding, organisation changes, appraisal, career & development, contracts addenda, reporting, meetings organisation, etc.
• Champion in BP Operational Excellence and new digital tools, with special focus on maintenance and efficiency improvements to the Team’s information management and processes
• You act as budget controller (Oracle invoicing, regular budget reporting, etc.) and GDPR champion for the team
• You manage the team mailboxes and maintain the information on InTouch (intranet)
• You actively support the coordination and logistics of key BP and social dialogue meetings & events (TEF, Yearly BWC,…)

Who are we looking for?

Your profile

• You have strong organisation & planning skills and deliver your work in a timely & qualitative manner
• You have experience in office administration & data management and can design efficient work processes
• You are proficient in Office 365 and MS Office (Excel in particular) - experience with PeopleSoft is an asset
• You are fluent in English (TME business language), knowledge of Flemish and/or French is an asset
• You can work independently and make proposals to support the team and its customers / stakeholders
• You are an accurate, self-driven and efficient teamplayer

Our offer

We offer a dynamic multicultural work environment with broad opportunities to learn every day and exciting career pathways that help you explore different disciplines or areas of expertise.

Your benefits:

• Competitive salary package based on your experience, including a bonus plan depending on individual and/or company results;
• Flexible reward plan that will allow you to personalise part of your reward plan and balance it in line with your priorities by opting for extra insurance, more mobility options (bike lease), extra holidays and more;
• Meal and eco vouchers;
• Insurance package (medical, life, disability, pension);
• Extra paid holidays (Toyota days, seniority days…) above the legal holidays. More can be added through our flexible reward package;
• Flexible working hours and hybrid working (homeworking, 20 days from abroad);
• Interesting car lease formulas and discount when buying a Toyota or Lexus;
• Various company discounts – Exceptional terms and prices on products and services from your favourite brands and retailers;
• Company restaurant – Warm dishes, salads and desserts daily, including Japanese and traditional Belgian specialties, as well as a vegan/vegetarian option;
• Sport facilities – Tennis, squash, volleyball, football and softball pitches are available at various Toyota sites;
• Team building activities and other personnel related events;
• Programs to support your physical and social well-being.